View source for Howto13r3:Step-by-Step Hot Desking

<!-- Keywords: hot-desking, hot desking, flexible workplace, step-by-step-->

[[Category:Step-by-Step]]

{{HOWTOMOD13r3 Translation Info}}

Hot desking should allow employees to request any desk of their choice. Therefore, the desk phone should be switched to the respective user profile at the push of a button. This document explains the necessary configuration steps. Additionally, please take the security considerations seriously.

[[image:hot-desking-overview.png]]

== Purpose ==
Users should be able to claim any desk they want. A default user that allows emergency calls should be registered on the phone by default. In addition, a hot-desking function key should allow enabling a user profile on the phone.

=== Features ===
* Easy way to activate a user profile on a desk phone with the click of a button
* Users must enter their password in addition to their username or number to authenticate themselves

=== Limitations ===
* Configuration is lost after the reboot of a device
* There is no automatic logout. The user profile will remain active until the hot desking button is pressed again or the device is rebooted.

== Requirements ==
* Innovaphone PBX version 13r3 and up
* The default user (''Hot Desk Base'' user) requires one port license
* innovaphone desk phone providing function keys (IP11x, IP2x2)

== Things to know before you begin ==
* Think of a strong password. If secure passwords are required, a password generator may be used (e.g. https://www.lastpass.com/features/password-generator).
* The admin user who performs configuration and provisioning must have access to the phone app, devices, and users, as well as their APIs and his apps tab

== Configuration ==
In this scenario, we will take all the necessary steps to configure a default user on all Hot Desking phones. Each phone will have a function key that allows each user to log into their personal profile.  Furthermore, this base user will only be allowed to call emergency numbers.

===Create a config template - PBX Manager ===
First we recommend to create a new template. Please go to the ''Templates'' PBX manager Plugin and add a new template.

[[image:hot-desking-1.png]]

Assign a name to this template and configure the following options in the ''settings'' section

* Call filter: select ''intern''
* Call Forward filter: select ''intern''
* Store phone config on PBX: ''Enable''

[[image:hot-desking-2.png]]

Please be aware that this template should not inherit a configuration from another template. A license or access to an app is not requirement.

===Create a ''Hot Desk Base'' User - Users Admin app===
Open your ''Users Admin'' app and add two new user. The first user will be used as a default user on all Hot Desking phones. In this example, we will name the user ''Hot Desk Base'' but you can choose the name as you wish

* Hide from LDAP: ''Enable''
* Username: ''hot-desk-base''
* Password: Give a strong password
* ID: ''Hot Desk Base'' 
* Extension: Please configure a extension number outside your numbering plan. In this example we set the Extension number to ''#10'' 
* Template: Please select the template you created in the last step 

[[image:hot-desking-3.png]]

Afterwards please create another user which is used during the provisioning for a short period of time.

* Hide from LDAP: ''Enable''
* Username: ''temp''
* Password: Give a strong password
* ID: ''temp'' 
* Extension: Please configure a extension number outside your numbering plan. In this example we set the Extension number to ''#20'' 
* Template: Please select the template you created in the last step 
[[image:hot-desking-4.png]]

===Create Hot Desking Hardware ID ===

As a next step please open ''Register phones'' in the top menu of the users admin app and click on ''+ Hotdesking registration''. 

Select the phone app and click on next.

Select your ''hot-desk-base'' user and any user which should be able to do hot desking. Afterwards press next and then finish.

[[image:hot-desking-8.png]]

===Create category - Devices app ===
Go to your Devices app and select ''Categories''. Afterwards click on ''Add category''. Assign a name like ''PBX name Hotdesking'' and enable the check mark ''Provisioning category for device configuration deployment''

[[image:hot-desking-5.png]]

===Devices Configuration - Devices App===

As a next step select your domain in our devices app and click on ''Device configuration''.

=====Assign category to Phone configuration =====

Open your ''Phone device configuration'' and add the category you just created to your Phone device configuration by selecting the category and then click the + symbol. This way the device will receive all necessary options like gatekeeper ID or primary gatekeeper address from this device configuration.
Afterwards don't forget to press OK.

[[image:hot-desking-6.png]]

=====Create Expert configuration =====

As a final step of your configuration please click on ''Define device configuration'' and select ''Expert configuration''
* Please assign a descriptive name like ''Hot Desking''
* Select the category you just created from the drop down menu and click the + symbol
* Please create an update script to register your phone with your ''Hot Desk Base'' user and configure a ''Hot Desking'' function key. You can use the following example, but please change ''<your secure password>'' to the ''Hot Desk Base'' users password you created earlier

 config add PHONE SIG /h323 hot-desk-base /gk-pwd <your secure password>
 vars create PHONE/USER-CFG/00000 p %3cuser%3e%3cf+id='0'+label='hot-desking'%3e%3chotdesk+label='log+out'+pbx='1'/%3e%3c/f%3e%3c/user%3e
 mod cmd UP1 check iresetn hot-desk
 config write
 config activate

[[image:hot-desking-7.png]]

== Verification ==

===Provision a phone to ''Hot Desk Base'' user - Users Admin app===

Create a provisioning code through for the temp user in the users admin app. Enter this provisioning code into a phone that has previously been reset to factory defaults. The phone will be provisioned and will be registered on the ''Hot Desk Base'' user.

[[image:hot-desking-9.png]]

===Use Hot-Desking function key - Phone===

Through the expert configuration script, the ''Hot Desk Base'' user received a Hot Desking function key. By pressing the key, the user can input his name or number and his personal password. The phone creates a registration on the PBX for this user. Note that users must have a hardware ID on their user object that matches their name. Furthermore if the registration needs to pass a reverse proxy, you will need to activate the corresponding flag or the registration will fail.

===Tutorial in a Video===

Here you can find this tutorial in a Video to help you even more.

<youtube>https://www.youtube.com/watch?v=RHow_H7mIes</youtube>

=====Security Considerations =====

A common requirement is that users have problems entering their personal password through the phone UI. In this case, we recommend using OAuth2 Authentication [[Reference13r3:Concept_OAuth2_Windows_Authentication]] for myApps. This way, you can reuse the user's personal password since myApps uses the Windows Domain password for authentication. Please be aware that using a simple password is a security concern because a malicious attacker could guess it. As result, please make sure you configure IP Filter and set No of Regs w/o Pwd. to 0.

== Known issues ==

== Related Articles ==
You may also consider to use the [[Howto:Hotdesk_-_MediaRunway_-_Partner_App|MediaRunway Hotdesk partner application]] for simple phone assignment via the Windows myApps Client when changing workstations.